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What is your direct cost base? Check with your sponsored programs office to find out your negotiated direct cost base. Modular versus Detailed Budgets The NIH uses 2 different formats for budget submission depending on the total direct costs requested and the activity code used.
To determine whether to use a detailed versus modular budget for your NIH application, see the flowchart below. Applications from foreign non-U.
Creating a modular budget: Select the PHS Modular Budget form for your submission package, and use the appropriate set of instructions from the electronic application user's guide. Consider creating a detailed budget for your own institution's use including salaries, equipment, supplies, graduate student tuition, etc.
A modular budget justification should include: The Personnel Justification should include the name, role, and number of person-months devoted to this project for every person on the project. Do not include salary and fringe benefit rate in the justification, but keep in mind the legislatively mandated salary cap when calculating your budget.
Additionally, any personnel should include their roles and person months; if the consortium is foreign, that should be stated as well.
Additional justification should include explanations for any variations in the number of modules requested annually. All personnel from the applicant organization dedicating effort to the project should be listed on the personnel budget with their base salary and effort, even if they are not requesting salary support.
Effort must be reported in person months. For help converting percent effort to person months, see: NIH will not pay requested salary above the annual salary cap, which can be found at https: If salary is requested above the salary cap, NIH will reduce that line item to the salary cap, resulting in a reduced total award amount.
In future years, if the salary cap increases, grantees may rebudget to pay investigator salaries up to the new salary cap, but NIH will not increase the total award amount.
If you are preparing a detailed budget, you are instructed to base your request on actual institutional base salaries not the cap so that NIH staff has the most current information in hand at the time of award and can apply the appropriate salary cap at that time.
The fringe benefits rate is based on your institution's policy; the NIH does not have a pre-set limit on fringe benefits. More information on what is included as fringe benefits can be found in the Grants Policy Statement at https: If you have questions about what rate to use, consult your institution's sponsored programs office.
Some common significant contributors include: Likewise, any consultants or collaborators who are not employed by the applicant organization should not be included in section A, but rather should be included in section F.
Postdocs can be listed in either section A or B depending on their level of involvement in project design and execution. If listed in section B, include the individuals' names and level of effort in the budget justification section. Graduate students can be listed in either section A or B, but if listed in section B, include the individuals' names and level of effort in the budget justification section.
Tuition remission is included in section F.Join my office hours GoogleHangouts and get personal help from me, the instructor if you have specific questions.
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